Personal and Shared Resources
Understand ownership, account sharing, group assignment, user defaults, and Workspace overrides before granting access.
#Understand the resource scopes
| Scope | What it means |
|---|---|
| Personal resource | Belongs to the user, such as a personal connection or My Skills collection. |
| Shared resource | Is made eligible for account use by its owner or administrator. Sharing does not automatically grant every user access. |
| Group assignment | Grants selected shared resources to the members covered by that group policy. |
| Workspace override | Narrows or changes the effective access used by work in one Workspace. |
#Follow the access chain
- 01
Confirm ownership
Identify the personal user or project responsible for maintaining the resource.
- 02
Confirm sharing
Verify that an account resource is marked as shared before trying to assign it.
- 03
Confirm group policy
Enable the resource for the intended group under its Resources policy.
- 04
Confirm membership
Verify that the intended user belongs to the group.
- 05
Confirm effective access
Open the user’s Personalization and Workspace Access views to check defaults and Workspace overrides.
#Give each task only the access it needs
A user may have access to many resources without every Workspace or Scheduled Task needing all of them. Apply the smallest useful connection, tool, and Skill set, then verify the exact context that will perform the work.